Proposal Guidelines & Instructions:

Flute Choirs (6+ flutes): Please note that all flute choir applications must be submitted via the Flute Ensemble Festival portal. Submission deadline is November 15th. A flute choir is defined as an ensemble of 6 flutes or more. Flute choir applications will not be accepted as part of the convention proposal process. 

Performance Proposals: A recording of your playing is required for each work on your proposal. Provide a working link such as YouTube, Vimeo, SoundCloud, Google Drive, OneDrive, Box, or Dropbox. Access must be set so that anyone with a link can view the video or files. 

Panel/Lectures/Workshops: May include detailed outlines, videos of prior presentations, or PowerPoint presentations shared via a working link such as Google Drive, OneDrive, Box, or Dropbox. Access must be set so that anyone with a link can view the files. 

Warm-up/Sight-reading session: Please include a detailed outline including repertoire, skill level, participants target, thematic topics, and accurate timing for your session. Supplemental materials can be shared via a working link such as Google Drive, OneDrive, Box, or Dropbox. Access must be set so that anyone with a link can view the files. 

AV Requirements: There will be limited Audio and Video resources available for your presentation. Be specific on your needs below and list everything you need in the application. You are responsible for bringing adapters to connect to the hotel equipment and all other equipment needed for the session. A personal laptop computer is the recommended method of playing audio files, video files, and using PowerPoint on this equipment. The NFA cannot provide laptops or iPads. Download all pertinent materials to your computer and exclusively present from there. Do not depend solely on the conference center's WIFI for internet access, as NFA cannot ensure its reliability or speed, even with paid access. On site printing is not provided by the NFA.

Supplemental Materials: You can share with us any supplemental materials, including presentations, images, brochures, workshop/lecture outlines, etc. Provide supplemental files via working links to YouTube, Vimeo, Google Drive, OneDrive, Box, or Dropbox. Access must be set so that anyone with a link can view the files or videos.

Accessibility: The NFA is committed to meeting the accessibility needs of all convention participants. Presenters whose proposals are accepted will be asked if they have accessibility needs as part of the session confirmation process so that NFA may provide the necessary support.

Other Guidelines:

• Each NFA member may submit up to three proposals, but each must be in a different category. For example, an applicant may submit one solo performance, one chamber performance, and one lecture, but not two solo performances and one lecture. Failure to abide by these specifications will result in disqualification of the additional proposals. Please note that it is common for only a portion of the proposal to be accepted.
• Proposals submitted may not be commercial in nature
• You must be an NFA member to submit a proposal. Click here to join or renew your membership.
• If you have date restrictions during the 2025 Convention (example: your chamber group is only available Thurs-Fri), please make a note somewhere in your application. While the NFA will try to honor your request, we cannot guarantee that you will receive your requested date.