Application Process & Guidelines

Application Guidelines

• All ensembles taking part in the Festival will be chosen through this application process.
• You must have six or more members in your ensemble. If you have fewer than six performers, please apply through the Convention Proposal application.
• After you submit this form, you will receive a link via email to submit recordings and programs.
• Please use a non .edu email to apply.
• Applicants are required to submit a 22-25 minute program.
• Please do not submit more than the required 22-25 program with your initial application.
• Applicants may be invited to expand upon their submitted 22–25-minute program based on the adjudication process. Expanded programs will be requested on an as needed basis from select ensembles between March 1-31, 2026.
• If selected, all flutists in your ensemble must be active NFA members and all ensemble members must register for the convention in order to perform.
• If selected, the ensemble’s performance date and time will be determined by the program chair. All performances will be in the convention center.
• Chairs and Music Stands will NOT be provided for the performance or the rehearsal. NFA cannot provide pianos or other instruments for your performance. No other technology set up will be provided by NFA. 

Application Materials - General Information

• Applicant contact information, email address, demographic makeup of the ensemble, and a detailed description of your ensemble.
• Program title, condensed bio of the ensemble (300 characters or less)
• Ensemble Conductor Name, Bio, and ensemble member names
• A 22–25-minute program of music (up to seven works). The program must fit within a 30-minute performance time slot that includes set-up, talking, and tuning. Include composers' and arrangers' information as well as timings.
• Pieces on this program should be submitted in performance order. 

Application Materials - Confirmation Email & Recording/Program Upload

• You will receive a link via the confirmation email to upload your recordings and program.
• Please do not use a .edu email address 

Application Materials - Recording Information

• Two separate works OR two movements of a single work that contrast with one another.  These two works do not have to be part of your proposed program.
• Each work/movement must be between 1-5 minutes in length. A continuous excerpt from a work that is trimmed to five minutes is acceptable if a desired application selection is longer than five minutes when performed in its entirety.   
• You should not submit more than ten minutes of total music with your application.
• In your application, provide the following flies (YouTube, Vimeo, SoundCloud, Google Drive, OneDrive, Box, or Dropbox) to a SOUND FILE (mp3, wav, m4a, wma) - VIDEOS ARE NOT ACCEPTED! You may use or trim an existing recording of your ensemble that was recorded after January 1, 2025. It is preferred that you use audio from a recording session or live performance that took place after July 31, 2025.

The NFA is committed to meeting the accessibility needs of all convention participants. Presenters whose proposals are accepted will be asked if they have accessibility needs as part of the session confirmation process so the NFA may provide the necessary support.